Payables System Setup

Use the Payables System Setup window to define supplier control options and defaults.
Although you need to define these options and defaults only once, you can update most
of them at any time to change controls and defaults for suppliers and future
transactions.

Supplier


Supplier Number Entry. Select an option to enter your supplier numbers manually or let Payables automatically generate sequential supplier numbers for you. You can change the number entry method at any time.

Supplier Number Type. Select the type of supplier number you want Payables to use
for supplier number entry. Options include Alphanumeric or Numeric

Next Automatic Number. Enter the starting value you want the system to use for
generating unique sequential supplier numbers


Control

Invoice Match Option. Select Purchase Order or Receipts to indicate how you want to
match most invoices. Defaulting is in the following order, but can be overridden at any
level: Payables System Setup > supplier > supplier site > purchase order shipment

Hold Unmatched Invoices. If you enable this option for a supplier site, Payables
applies a Matching Required hold to an invoice if it has Item type distributions that are
not matched to either a purchase order or receipt


Payment

Invoice Currency. Select the currency to use as a default for new suppliers that you
enter.

Pay Group.
Select the pay group to use as a default for new suppliers that you enter.

Terms Date Basis. Select the date that Payables uses as the payment terms start date
when Payables calculates the due and discount dates for invoice scheduled payments

Pay Date Basis. Select the date that Payables uses to select invoices for payment.

Payment Terms. Select the terms that Payables uses to schedule payments for an
invoice. This value defaults to new suppliers that you enter.

Always Take Discount. Enable this option to have Payables always take an available
discount for a supplier, regardless of when you pay the invoice. Your selection defaults
to new suppliers that you enter.

Create Interest Invoices. Enable this option to have Payables calculate interest for the
supplier's overdue invoices and create corresponding interest invoices when you pay
the overdue invoices.